TIARA Privacy Policy

Your Rights

⇛ You have a right to object at which point we will stop all activities involving your data immediately.

⇛ You have a right to be informed of how we are using your data. This document should address this for you but if you have any other questions, please email: info@techworks.org.uk.

⇛ All contacts held within our database are entitled to receive a copy of the information we hold on them at any time. There will be no charge for this service. You will be asked to provide suitable proof that you are the contact before any details are disclosed.

⇛ All contacts held within our database are entitled to amend the information held by us at any time. There will be no charge for this service. You will be asked to provide suitable proof that you are the contact before any changes are made.

⇛ All contacts held within our database are entitled to have their records removed at any time. There will be no charge for this service. You will be asked to provide suitable proof that you are the contact before any changes are made.

⇛ If you need your data in a format that can be transferred into another system or media, we are able to provide this in the almost universally accepted format of CSV. You will be asked to provide suitable proof that you are the contact before any information is released.

⇛ If you don’t like how we are using your data, you can contact us at any time to tell us to restrict processing. In these circumstances, your data would be held but not used for any purposes you object to. You are still within your rights to have your details removed entirely if you choose. You will be asked to provide suitable proof that you are the contact before any changes are made. If you would like further information on your rights under GDPR, please visit the ICO website : https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

Purposes of processing

Data will be processed to allow us to keep you informed of events, publications and other things of interest plus to communicate with you regarding the project.

Lawful Basis for Processing

Data processed by us falls into one or more of these categories:

Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.

Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks). https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/#ib3 If you feel you do not fit into any of these categories, and would like to complain, please get in touch with us at info@techworks.org.uk

Justification for processing

Our justification for storing contact information is for services required for the management of the project. This is stated in the ICO justification document as: “The legitimate interests can be your own interests or the interests of third parties. They can include commercial interests, individual interests, or broader societal benefits.” https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/legitimate-interests/

Retention of Data

We will hold contact data until it is deemed no longer fit for purpose (the data subject cannot be contacted or we feel there is no valid reason for keeping the data). We will keep all historical data (whether held locally or through 3rd party processors) to help grow and maintain the business. Under GDPR you are able to view, edit or remove your data at any time by contacting us at info@techworks.org.uk

Complaints

If you would like to make a complaint about data handling or to complete a Right of Access, Amendment or Removal notice, please email info@techworks.org.uk.

Privacy

We take privacy very seriously and will never disclose your personal details unless requested by government agencies or the judicial process (and excluding 3rd party organisations used for the storage and processing of data).  We will never pass your information onto another organisation or individual without contacting you first, unless… (1) If you come to us asking for help or are interested in collaborating with another organisation, to make this happen personal business details will be passed onto other parties (name, organisation, phone, email, topic or (2) If a 3rd party comes to us asking to pass on their information to you to instigate collaboration, if we feel it is appropriate (not phishing or junk mail) and might be of interest, we will pass this information onto you.

Details held

We retain only the data required for project management processes. We will not ask for, or store, sensitive personal information unless it is required for member management (e.g. food allergies, a home address when it is also the business address etc).

Online Contact Forms

We gather basic contact information through online contact.  This information is stored for marketing purposes and project. Visitors will be asked to confirm their approval of our T&C’s before submitting any form. Confirmation of this permission will be held electronically.